Respect meetings. Your time is valuable.By Brian Dailey, Haley Devlin, Rebecca Groner, and Louis Joseph
We all would appreciate more effective, productive meetings that lead to happier, more productive teams. Especially as companies grow, managing how often and why meetings are booked is critical, as the tendency can be for the number of meetings to spike alongside the number of employees.
According to these statistics, organizations hold more than 3 billion meetings each year and executives spend 40–50 percent of their working hours—or twenty-three hours per week—in meetings. Nine out of ten people daydream in meetings and 50 percent of people find meetings to be unproductive. The overwhelm of unnecessary and poorly planned meetings can drain your team and breed cynicism.
Click to tweet: A funny thing happens when meetings start on time: they have a higher likelihood of ending on time. #MakingMeetingsBetter http://bit.ly/2Fe7jwN pic.twitter.com/EYU7Ws1KRE @stratasan
Feeling the pangs of meeting overload, we were motivated to analyze what constitutes a good meeting and were determined to put standards in place that would encourage more productive meeting experiences. We have also heard from you, our clients, that you are in meetings for much of your day, so we had your busy schedules in mind as well. Our guiding principles were to:
- Respect the company's time, along with our own and that of our colleagues
- Assume positive intent—start from the assumption that people are good and that their intentions are positive
- Remember that meetings aren’t all bad; in fact, a well-executed meeting can be key to advancing valuable ideas and growth opportunities
We’ve summarized our meeting strategy in a compelling infographic (with the hopes that an interesting visual will encourage more engagement!). Feel free to download, share, and put these suggestions into practice with your team.
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With practice and consistent use of these meeting principles, we expect to see significant time savings and more productive outcomes from the meetings we do have. By sharing our strategy with you, we hope your organization can also benefit from this renewed emphasis on making meetings better.