Respect meetings. Your time is valuable.By Brian Dailey, Haley Devlin, and Louis Joseph
We all would appreciate more effective, productive meetings that lead to happier, more productive teams. Especially in a world where "Zoom fatigue" is a legitimate concern, managing how often and why meetings are booked is critical.
These days, people are meeting online for everything from work, to happy hours with friends, to therapy sessions or even working out. A Wundamail Work from Home 2020 Report found that 42% of remote workers found the continuous stream of virtual distractions on various apps "deeply distracting" and felt most productive when working for a long period of uninterrupted time. The overwhelm of unnecessary and poorly planned meetings can drain your team and breed cynicism.
Feeling the pangs of meeting overload, we were motivated to analyze what constitutes a good meeting and were determined to put standards in place that would encourage more productive meeting experiences. We have also heard from you, our clients, that you're in meetings for much of your day, so we had your busy schedules in mind as well. Our guiding principles were to:
- Respect the company's time, along with our own and that of our colleagues
- Honest Conversations Make Us Stronger—start from the assumption that people are good and that their intentions are positive
- Remember that meetings aren’t all bad; in fact, a well-executed meeting can be key to advancing valuable ideas and growth opportunities
Click to tweet: A funny thing happens when meetings start on time: they have a higher likelihood of ending on time. #MakingMeetingsBetter http://bit.ly/2Fe7jwN pic.twitter.com/EYU7Ws1KRE @stratasan
We’ve summarized our meeting strategy in the infographic below (with the hopes that a good visual will encourage more engagement!). Feel free to download, share, and put these suggestions into practice with your team.
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With practice and consistent use of these meeting principles, we expect to see significant time savings and more productive outcomes from the meetings we do have. By sharing our strategy with you, we hope your organization can also benefit from this renewed emphasis on making meetings better.